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Email forwarding

Pro plan and above

Email forwarding is available on Pro and Ultra plans only.

After each recording, TellDone can automatically send the processed results to your email. Useful for keeping a copy in your inbox or sharing with team members.

Setup​

  1. Go to Settings > Email
  2. Toggle on forwarding
  3. Choose what to include:
    • Notes (with optional full transcript)
    • Tasks
    • Events
  4. Optionally add a secondary email address (requires verification)

Filtering what gets forwarded (web app)​

On the web app, you can narrow forwarding down to specific notes instead of sending everything. Go to Settings > Notifications > Forward only matching notes and pick:

  • Types - which of the 7 note types (Task, Idea, Info, Status, and others) should be forwarded
  • Tags - which tags should trigger forwarding

Leave both empty to forward every note, as before. If you set both, a note has to match at least one selected type and at least one selected tag to be forwarded. This filter is currently web-only; on iPhone, forwarding uses the broader Notes/Tasks/Events toggles above.

Email format​

Each forwarded item arrives as a separate email:

  • Notes: Subject line "[Note] Your note title"
  • Tasks: Subject line "[Task] Your task title" (with a checkmark if completed)
  • Events: Subject line "[Event] Your event title"

Ultra plan bonus​

On the Ultra plan, forwarded emails include links to the original audio recording.

tip

Use email forwarding to automatically send your notes to a shared inbox, project management tool, or CRM that accepts email input.

See also​

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