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Zapier

Basic plan and above

Webhooks require a paid plan. See Webhook automations for limits and details.

Zapier connects TellDone to thousands of apps - Google Sheets, Slack, Trello, Asana, and more. There is no native TellDone app in Zapier. Instead, you use the Webhooks by Zapier trigger to receive data from TellDone.

Setup​

In Zapier​

  1. Create a new Zap
  2. For the trigger, choose Webhooks by Zapier, then Catch Hook
  3. Skip the "Pick off a Child Key" step (leave it blank)
  4. Zapier gives you a webhook URL - copy it

In TellDone​

  1. Go to Settings > Integrations > Webhook Automations
  2. Tap New Automation
  3. Paste the Zapier webhook URL
  4. Choose which data types to send (notes, tasks, events, reports)
  5. Tap Save
  6. Tap Test send to send sample data to Zapier

Back in Zapier​

  1. Click Test trigger - Zapier picks up the test data and shows you all available fields
  2. Add your action step (Google Sheets, Slack, email, etc.) and map the fields

Mapping fields​

After the test trigger loads, Zapier shows all available fields from TellDone. The most useful ones:

  • data title - the title of the note, task, or event
  • data summary - AI-generated summary (notes only)
  • data priority - priority level (high, medium, low)
  • data due_date - due date for tasks
  • data tags - assigned tags
  • event - the event type (note.created, task.created, etc.)

For the full list of fields in each data type, see Webhook automations - What gets sent.

Routing by event type​

If you send multiple data types (notes, tasks, events), you can route them to different actions:

  • Use a Filter step to only continue when event matches a specific type (e.g., only process task.created)
  • Or use Paths to handle different event types in a single Zap

Filtering test events​

Test sends include "test": true in the payload. Add a Filter step: only continue when the test field does not exist.

Example Zaps​

  • TellDone tasks to Google Sheets rows
  • TellDone notes to Slack messages
  • TellDone events to Google Calendar
  • TellDone reports to email digest

Disconnect​

To stop sending data to Zapier:

  • Turn off the Zap in Zapier, or
  • Disable or delete the automation in TellDone Settings > Integrations > Webhook Automations

See also​

  • Webhook automations - payload format, delivery limits, and security
  • Make - alternative automation platform
  • n8n - self-hosted automation alternative