Skip to main content

Zapier

Basic and up

Automations are Basic and up. See Webhook automations for limits and details.

Zapier connects TellDone to thousands of apps - Google Sheets, Slack, Trello, Asana, and more. There is no native TellDone app in Zapier. Instead, you use the Webhooks by Zapier trigger to receive data from TellDone.

Setup​

In Zapier​

  1. Create a new Zap
  2. For the trigger, choose Webhooks by Zapier, then Catch Hook
  3. Skip the "Pick off a Child Key" step (leave it blank)
  4. Zapier gives you a webhook URL - copy it

In TellDone​

  1. Go to Settings > Integrations > Automations
  2. Tap New automation and enter a name, for example "Zapier"
  3. Paste the Zapier webhook URL
  4. Choose which data types to send (Note, Note + audio on Ultra, Tasks, Events, Reports) and which triggers to use (Created, Updated, Completed, Deleted)
  5. Tap Save
  6. Tap Test send to send a sample payload to Zapier

Back in Zapier​

  1. Click Test trigger. Zapier picks up the test data, which is always a sample note, so it shows the note fields. Task, event and report fields (such as Data Due Date) appear after a real delivery of that type arrives
  2. Add your action step (Google Sheets, Slack, email, etc.) and map the fields

Mapping fields​

After the test trigger loads, Zapier shows all available fields from TellDone. The most useful ones:

  • Data Title - the title of the note, task, or event
  • Data Summary - AI-generated summary (notes only)
  • Data Priority - priority level (high, medium, low)
  • Data Due Date - due date for tasks
  • Data Tags - assigned tags
  • Event - the event type (note.created, task.created, task.completed, etc.)

For the full list of fields in each data type, see Webhook automations - What gets sent.

Routing by event type​

If you send multiple data types (notes, tasks, events), you can route them to different actions:

  • Use a Filter step to only continue when event matches a specific type (for example, only task.created)
  • Or use Paths to handle different event types in a single Zap

Filtering test events​

Test sends include "test": true in the payload. Add a Filter step: only continue when the test field does not exist.

Example Zaps​

  • TellDone tasks to Google Sheets rows
  • TellDone notes to Slack messages
  • TellDone events to Google Calendar
  • TellDone reports to email digest

Disconnect​

To stop sending data to Zapier:

  • Turn off the Zap in Zapier, or
  • In TellDone, in Settings > Integrations > Automations, turn off the automation's Active switch or tap Delete automation

See also​

  • Webhook automations - payload format, delivery limits, and security
  • Make - alternative automation platform
  • n8n - self-hosted automation alternative
Last updated on