Quick Help
How do I record a note?
Tap the microphone button and speak. TellDone transcribes your voice in 60 languages and automatically creates a structured note with tasks, events, and tags. Tap again to stop.
You can also type - tap Text note on the Record screen.
Other ways to record:
- Add the TellDone control to Control Center or the Lock Screen. You don't need to unlock your iPhone.
- Assign the control to the Action Button (on iPhone models with an Action Button).
- Add the Record voice note widget to your Home Screen.
To dictate a quick text note, say "Hey Siri, add a note in TellDone".
Full guide: Recording voice notes
How do tasks and events work?
TellDone extracts tasks and events automatically from your voice. Say "remind me to call Alex tomorrow at 3 PM" and you get a task with a deadline and a reminder. Say "meeting with the team on Friday at 10 AM" and you get a calendar event.
From one recording you get:
- A task for each action item you mention, with priority, deadline and reminder
- An event for each dated plan you mention, with date, time, location and attendees
There's no fixed number per recording. On Basic and up, say "I finished the report" and TellDone marks the matching task done, or adds a completed task if there is none. On Free, it's only noted in the summary.
Tasks | Events | Smart Context
How do I connect integrations?
Go to Settings > Integrations and turn on the switch for what you need:
| Integration | What it does | Sync type | Plan |
|---|---|---|---|
| Calendar | Events added to your calendar | One-way, automatic | All plans |
| Reminders | Tasks sync to Apple Reminders | Two-way: changes in TellDone go out right away; changes made in Reminders come back when you complete a task in TellDone, or periodically with Auto-sync tasks on | All plans |
| Google Tasks | Tasks sync to Google Tasks | Two-way: changes in TellDone go out right away; changes made in Google Tasks come back when you complete a task in TellDone, or periodically with Auto-sync tasks on | Basic and up |
| Apple Notes | Saves each new note to Apple Notes | One-way, automatic | Basic and up (sending one note: all plans) |
| Apple Journal | Saves each new note to Apple Journal | One-way, automatic | Basic and up (sending one note: all plans) |
| Things 3 | Sends your tasks to Things 3 | One-way, automatic; tap Sync status to get completed tasks back | Pro and up |
| Todoist | Syncs your tasks with Todoist | Two-way, automatic | Basic and up |
| Notion | Notes, tasks, events to Notion | Two-way, automatic | Basic and up |
| Microsoft To Do | Syncs your tasks with Microsoft To Do | Two-way, automatic | Basic and up |
| AI Agents (MCP) | Connect ChatGPT or Claude to your notes, tasks and events | Read, or Read & Write | All plans (Read & Write on Pro and up) |
On Basic, you can connect only one of Todoist, Notion or Microsoft To Do at a time. On Pro and up, there's no limit. Google Tasks, Apple Notes and Apple Journal don't count toward that limit. On any plan, you can send a single note to Apple Notes or Apple Journal from the … menu on its card. The shortcut has to be installed: if it's missing, you see Shortcut Not Found, so tap Install. If an integration isn't included in your plan, its row says Requires Basic+ or Requires Pro+, and tapping it shows the upgrade options. If the app is not installed, the row shows App not installed. Auto-sync tasks is off by default. Turn it on in Settings > Integrations so changes you make in Reminders and Google Tasks come back on their own, when you open the app and about every 4 hours.
Calendar and Reminders get new items even while TellDone is closed. Calendar sync goes one way: changes you make in Calendar don't come back to TellDone. For Things, Apple Notes and Apple Journal, you get a Tap to send to ... notification while TellDone is closed. Tap it to send your items. Google Tasks updates the next time TellDone opens or refreshes in the background.
How does Smart Context work?
When you mention finishing a task in a new recording, like "I sent the report" or "I called the dentist", TellDone finds the matching task and marks it done.
If no task matches, the work is saved as one completed task (an achievement when Create achievements is on). Closing a matching task needs Auto-complete tasks turned on.
Smart Context is available on Basic and up. On Free, finished work is only noted in the note's summary.
How do I manage my subscription?
Go to Settings > Account > Manage Subscription to see your current plan, upgrade, or change billing period.
| Plan | Price | Key features |
|---|---|---|
| Free | $0 | 50 notes/mo, 5-min recordings, AI assistants (read-only) |
| Basic | $4.99/mo | Smart Context, daily reports, 1 server integration (Todoist, Notion or Microsoft To Do), 1 webhook |
| Pro | $11.99/mo | All reports, unlimited integrations, 3 webhooks, email forwarding, AI assistants that can create and change items |
| Ultra | $24.99/mo | Highest limits, 90-min recordings, audio in webhooks, priority processing when the server is busy |
New users get a Pro gift: your first voice recording unlocks 30 days of Pro (37 if that recording falls in the last 8 days of the month, UTC), then you're back on Free automatically. No subscription, nothing charged. Yearly billing saves about 17%.
To cancel, go to Settings > [your name] > Subscriptions on your iPhone and tap TellDone.
Compare plans | Features by plan
Contact support
The fastest way is from the app. Record a voice message (up to 5 minutes) or type one, and the reply arrives in your Inbox. Go to Settings > Help & Support > Contact Support.
You can also email support@telldone.app. Include your account email and a description of the issue. Screenshots help too.