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Features by plan

Here's a detailed breakdown of what each TellDone plan includes.

All plans (including Free)​

Every TellDone user gets:

  • Voice recording with real-time transcription
  • Text input as an alternative to voice
  • AI note analysis - automatic titles, summaries, and type classification (7 types)
  • Task extraction - up to 5 tasks per recording with priorities and deadlines
  • Event extraction - up to 3 events per recording with dates and attendees
  • Tags - automatic AI tagging (up to 5 per note) and manual tags
  • Search across notes, tasks, and events
  • Local integrations (iOS): Apple Calendar, Apple Reminders, Google Tasks, Things 3, Apple Notes, Apple Journal. These don't use integration slots.
  • Offline mode - record without internet, sync when back online
  • Data export - download all your data as a ZIP file
  • Promo code redemption via Settings > Account (web app) or a promo link your sender shares

Basic plan adds​

  • Smart Context - AI auto-completes tasks when you mention finishing them, plus achievement tracking
  • Daily reports - AI-powered daily productivity summaries
  • 1 server integration slot - connect Todoist, Notion, or Microsoft To Do (server integrations only; local ones are always free)
  • 1 webhook automation (300 deliveries/month)
  • Longer recordings (10 minutes) and more notes (300/month)
  • 30-day trash retention (vs. 7 days on Free)

Pro plan adds​

  • Weekly reports - victories, blockers, patterns, and focus areas
  • Monthly reports - executive summary with burnout detection and detailed breakdown
  • Yearly reports - annual review with achievements, patterns, and strategic priorities
  • Unlimited server integrations - connect Todoist, Notion, and Microsoft To Do
  • 3 webhook automations (3,000 deliveries/month)
  • Email forwarding - receive processed note data via email after each recording
  • MCP Access - Read + Write for AI agents, 27 tools, can toggle to read-only mode
  • Apple Watch chained recording - capture up to 60 minutes via 10-minute segments with a "Continue" / "Finish" prompt
  • 60-minute recordings on iPhone and 1,000 notes/month
  • 90-day trash retention

Ultra plan adds​

  • On-demand report generation - 3 manual reports per day from the Reports tab, on top of your scheduled reports
  • 10 webhook automations (15,000 deliveries/month) - Ultra also includes the optional audio file link in webhook payloads (a presigned 24-hour URL to the original recording, useful for archiving or transcription pipelines)
  • 3 Ultra-exclusive themes (Midnight, Aurora, Champagne) on top of the 12 themes available to everyone
  • 90-minute recordings on iPhone and unlimited notes
  • Apple Watch chained recording up to 60 minutes (technical Watch cap)
  • 1,500 STT minutes/month
  • 365-day trash retention
tip

Local integrations (Apple Calendar, Apple Reminders, Google Tasks, Things 3, Apple Notes, Apple Journal) work on every plan and don't count against your integration slots. Slots are only used by server integrations (Todoist, Notion, Microsoft To Do).

note

Webhooks have a 100 deliveries/hour burst cap on all plans (Basic/Pro/Ultra). Monthly caps count only successful deliveries; the hourly cap counts all attempts including retries.

note

App Store free trial: Basic, Pro, and Ultra each include a 7-day free trial. Cancel anytime before the trial ends to avoid being charged. Manage it in the App Store under your Apple ID.

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