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Daily reports

Basic and up

Daily reports are available on the Basic, Pro, and Ultra plans. Free users do not get reports. See Plans and pricing.

Every night at midnight in your time zone, TellDone writes a summary of the day that just ended.

What's in a daily report​

Key metrics​

At the top of every daily report you'll see:

Daily report overview with metrics

  • Notes created today
  • Tasks completed vs. total
  • Events for the day
  • Focus score - how focused your day was
  • Day type - AI classification:
    • Deep Work - more than 60% of your tasks fall under one theme, with few context switches
    • Meetings - 2 or more events on the calendar, or meeting-type notes make up at least 30% of the day
    • Admin - administrative work (banking, documents, legal) makes up more than 40% of activity
    • Planning - more than half your notes are tasks or ideas with a low completion rate
    • Firefighting - 3 or more overdue tasks, or more than half your active tasks are marked urgent
    • Mixed - no single category dominates the day
    • Rest - a quiet day with nothing recorded

AI narrative sections​

Daily report - what I noticed section

  • Day at a Glance - brief summary of what you did
  • What I Noticed - AI observations about your patterns and habits
  • Plan for Tomorrow - exactly three concrete actions, picked in priority order: overdue tasks first, then high-priority items, then upcoming reminders, then anything that has been sitting stale
  • Question of the Day - a question to think about

Lists and tags​

Daily report question of the day, notes, and events

  • Completed - tasks you finished, including ones Smart Context marked done
  • Pending - what's still open and needs attention
  • Reminders - what you'll be reminded about next
  • Notes - the notes you recorded that day
  • Events - what was on your calendar

Daily report with Completed and Pending lists

Each list is collapsed by default and hidden when it's empty. Below the lists you'll find your top tags of the day.

Viewing daily reports​

This is how daily reports look on iPhone. The web app shows the same reports with a slightly different layout.

  • Metric tiles - a 2x2 grid at the top: tasks completed, notes count, how your day compares to your 7-day average (or your completion rate if there's no history yet), and a fourth tile that shows events, overdue tasks in red, or your focus score. The day type (Deep Work, Mixed, and so on) appears as a badge in the header.
  • Narrative sections flow underneath, with the AI's observations and plan for tomorrow.
  • Collapsible blocks let you expand or collapse linked notes, tasks, and events. If you have more than 20 pending tasks, the list ends with a Show all button that shows the count. Completed tasks, notes and events always show in full.
  • Period navigator - use the previous and next buttons to jump between days, or tap the date to pick any day before today. Today's report doesn't exist yet, so the navigator stops at yesterday.
  • The copy button (clipboard icon) copies the full report so you can paste it anywhere.
  • Today - on iPhone, tap Today to jump back to the most recent day.
  • Search - on iPhone, search finds text in the reports saved on your device.
  • Auto-refresh - if a new daily report is generated while you have the screen open, it refreshes automatically.
  • No report for this period - if you pick a day without a report, the app says so and suggests trying a different date.

To view daily reports:

  1. Go to the Reports tab
  2. Tap Day
  3. Use the navigator buttons, or tap the date, to move between days
  4. Tap any section to expand details

The Reports tab on iPhone:

iOS reports tab showing reports list on iPhone

Report language​

Reports are written in your content language (the language you speak). In the app, section headings follow your app language. In report emails: if your content language is one of the 20 languages the app is available in, the whole email, subject included, is in that language. For other content languages, the subject, headings and labels use your app language, and only the written summary uses your content language.

You can change this in Settings > Recording & AI > Content language.

Inactivity suppression and quiet days​

TellDone avoids generating empty reports during inactive stretches:

  • 7-30 days inactive - daily reports are skipped. Weekly and monthly reports still generate.
  • More than 30 days inactive - all reports (daily, weekly, monthly) are skipped until you record again.

Reports resume automatically the next time you record a voice note.

When you have quiet days in an otherwise active stretch, TellDone adds a lightweight placeholder for each day (up to 6 days in a row) so your timeline stays continuous. It lists pending tasks and upcoming reminders and says "Quiet day" (or "Day off - well-deserved rest" on a weekend) for a one or two day gap, and "Day N without notes" after that. Placeholder days aren't emailed.

Email delivery​

Daily report emails are on by default and go to your account email. To turn them off, go to Settings > Notifications > Email.

Email subject format: "John, Daily report · March 3 · 19 tasks ✅". The number is the tasks you completed that day.

On a day with no completed tasks: "John, Daily report · March 3 · 4 notes, 2 events"

Your name appears at the start only if your account has one.

See also​

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