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Tasks

TellDone automatically extracts tasks from your voice notes. Up to 5 tasks per recording, each with a title, priority, and optional deadline.

Task list​

The Tasks tab shows all your extracted tasks.

Tasks list with active tasks and tags

  • Filter: All / Active / Done / Recent
  • Each task displays its title, priority icon, tags, and a checkbox
  • Tap a task to see full details
tip

The Recent filter shows tasks from the last 3 days, making it easy to review what you've been working on.

Tasks list showing done and active tasks

Task detail​

Task detail with priority and audio transcript

Each task includes:

  • Title and description
  • Priority: High, Medium, or Low
  • Deadline - if you mentioned a date in your recording
  • Reminder - set a notification to remind you
  • Tags from the source note
  • Link to source note - see the original recording
  • Audio excerpt - hear the part where the task was mentioned

Managing tasks​

  • Complete a task: Tap the checkbox to mark it done
  • Reopen a task: Tap the checkbox again to mark it active
  • Change priority: Open the task and select a new level
  • Set deadline and reminders: Open the task to configure dates and notifications
  • Sync with integrations: Tasks automatically sync with connected services (Todoist, Apple Reminders, Things 3)

Update tasks by voice (follow-up)​

Open any task and tap Follow-up to record an update. The AI understands the task context and can:

  • Complete the task - say "I finished this" or "this is done"
  • Change the deadline - say "push this to next Friday"
  • Change the priority - say "actually this is high priority"
  • Set a reminder - say "remind me about this tomorrow morning"

All changes happen automatically from your voice. See Follow-up recordings for the full list of actions.

Done tasks from voice​

When you dictate something in past tense -- like "signed the contract" or "sent the report" -- TellDone creates the task as already completed. This is useful for tracking what you've done without having to manually check off items.

tip

Use past tense to log completed work: "finished the presentation", "called the client." TellDone marks these tasks as done automatically.

Task reminders​

You can set a specific date and time reminder on any task. Say "remind me tomorrow at 9am" in your recording and TellDone adds a reminder. You'll get a push notification at the scheduled time on your iOS device.

Smart Context auto-completion​

Basic plan and above

Smart Context requires the Basic, Pro, or Ultra plan.

When you mention completing a task in a new recording - like "I finished the report" or "sent the email to Anna" - TellDone automatically finds the matching task and marks it done.

  • Up to 3 auto-completions per recording
  • All auto-completions can be reviewed and undone in Settings > Activity

Smart Achievements​

If you describe completed work that didn't have a pre-existing task, TellDone creates an achievement record. Your progress is tracked even when you work on unplanned items.

tip

Learn more about auto-completion and achievements in Smart Context.

See also​