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Tasks

TellDone automatically extracts tasks from your voice notes: one for each action item you mention, each with a title, priority, and optional deadline. Once a task exists, you can edit any field directly on the task detail screen.

Task list​

The Tasks tab shows all your extracted tasks.

Tasks list with active tasks and tags

Tasks list on iPhone

  • Filters: Recent (default), Active, Done, All, and Urgent. Urgent shows unfinished tasks that are due today or already overdue, most overdue first. Tasks due tomorrow don't appear there. The Urgent chip shows how many tasks are overdue and turns red when there are any
  • Each task displays its title, priority icon, tags, and a checkbox
  • Tap a task to see full details
tip

The Recent filter shows tasks added or changed in the last 7 days, so you can review what you've been working on.

Tasks list showing done and active tasks

Task detail​

Task detail with priority and audio transcript

Each task includes:

  • Title and description - you can edit them
  • Status - open or done
  • Priority - high, medium, or low
  • Deadline - optional date
  • Reminder - one or more date-and-time push notifications (see Multiple reminders per task)
  • Repeats - optional repeat schedule (see Repeating tasks)
  • Tags - inherited from the source note, fully editable
  • Link to source note - see the original recording
  • Recording - play the full recording of the source note

Editing on the detail screen​

You can edit a task's title, status, priority, deadline, description, reminders, tags, and repeat schedule.

  • Tap any field on the detail screen to edit it. Changes save automatically as soon as you tap outside the field or tap Done. If you change something by mistake, tap Undo at the bottom of the screen to reverse that edit.
  • Tap a date to change it. Tap Clear to remove it.
  • Start typing a tag to pick from your existing tags, or type a new name and tap + to add it.
  • Optional fields you have not set are hidden. To add one, tap Add under the fields.
  • The title is always shown.
Voice is still the fastest update path

Tapping a field is great for small tweaks. For multi-step updates, tap Add by voice and record a follow-up. The AI applies the changes for you, and you can undo any of them in the task's Changes section.

Managing tasks​

  • Complete a task: Tap the checkbox to mark it done
  • Reopen a task: Tap the checkbox again to mark it active
  • Archive a task: Swipe its row to the left and tap Archive. To see archived tasks, tap the archive icon at the top right of the Tasks screen, next to search
  • Delete a task: Swipe its row to the left and tap Delete, then confirm. Or open the task and tap the trash button at the top
  • Reschedule an overdue task: Swipe its row to the right and tap Reschedule deadline
  • Search tasks: Use the search bar to find tasks by keywords
  • Sync with integrations: Tasks sync with the integrations you turn on. When you complete or reopen a task, its linked reminder in Reminders or Google Tasks is updated right away. See Integrations

Update a task by voice​

Open any task and tap Add by voice, or swipe its row to the right and tap Add by voice. Recording starts right away. Say your update, then stop. You can:

  • Complete the task - say "I finished this" or "this is done"
  • Change the deadline - say "push this to next Friday"
  • Change the priority - say "actually this is high priority"
  • Set reminders - say "remind me about this tomorrow morning", or name several times at once
  • Remove reminders - say "stop reminding me about this"
  • Change the title, description, or repeat - say "rename this to...", or "stop repeating this"
  • Remove the task - say "cancel this". It moves to the Trash, and you can restore it there while your plan keeps deleted items
  • Turn it into an idea - say "that's just an idea"
Basic and up

Changing a task by voice needs Basic and up, and Auto-complete tasks turned on (Settings > Recording & AI, on by default). On Free, your recording is saved and its new information is added to the original note, and any new tasks and events you dictate are created there, but the task itself doesn't change.

All changes happen automatically from your voice and show up in the task's Changes section, where you can undo them. See Follow-up recordings for the full list of actions, including updating tasks from a note follow-up.

Done tasks from voice​

On Basic and higher, saying you already did something - like "signed the contract" or "sent the report" - marks the matching open task as done, or adds it as a completed task if there is none. On Free, it's only noted in the note's summary.

Closing a matching task needs Auto-complete tasks turned on (Settings > Recording & AI, on by default). You get one completed task either way, never a duplicate.

tip

On Basic and up, use past tense to log finished work: "finished the presentation", "called the client."

Repeating tasks​

TellDone supports habit-style repeating tasks. Say "remind me to stretch every morning" or "check in with the team every Monday" and TellDone creates a single task with a built-in repeat schedule. You can also set or change it in Repeats on the task detail screen.

Repeats picker with interval, weekdays, and end condition

  • When you complete a repeating task, the reminder advances to the next occurrence automatically. The task stays in your list - it is not archived.
  • A repeat badge (circular arrows) appears on the task row so you can tell repeating tasks at a glance.
  • When you have already completed the task for the current period, it looks like any done task, with a checkmark and a struck-through title.
  • The shortest repeat interval is hourly. If you dictate something more frequent, like "every 5 minutes," TellDone sets it to repeat every hour and tells you in your Inbox.

To stop a repeating task, open the task and tap …:

  • Stop recurring - removes the repeat schedule; the task becomes a one-off item. Any reminder times you already set on the task stay on it and still fire on their scheduled dates.
  • Archive - hides the task and stops all future reminders.

Task reminders​

You can set a date-and-time reminder on any task. Mention it in your recording ("remind me at 5pm") or open the task and pick a reminder time on the detail screen. You'll get a push notification at the scheduled time on your iPhone.

Multiple reminders per task​

Add as many reminder times as you like, by voice ("remind me at 5pm and again at 8pm") or on the task screen. Each reminder appears as a chip on the detail screen. Tap a time to change it; tap × to remove it. Every reminder fires as a TellDone push notification. If the Reminders integration (Apple Reminders) is on, each reminder time is also added to Apple Reminders as its own alarm, and the earliest one sets the due time there.

Task detail with multiple reminder chips

Quick actions on reminder notifications​

When a task reminder notification arrives, you can tap Done or Snooze 1h right in the notification, without opening the app.

Deadline-day reminder​

On the day a task's deadline arrives, TellDone sends you a heads-up notification at 9am local time. This is separate from any reminder times you set on the task, so a task with a deadline today still gets a nudge even if you never added a reminder to it.

Smart Context​

With Smart Context (Basic and up), saying you finished a task in any recording marks it done. Work that wasn't on your list is saved as a completed task (an achievement when Create achievements is on). See Smart Context.

See also​

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