Integrations setup
TellDone can send your notes, tasks and events to other apps. Here's what's available and how to set each one up.
Integrations on your iPhone
These sync directly on your iPhone and don't use server integration slots. Calendar and Apple Reminders work on every plan. Google Tasks and automatic export of every note to Apple Notes or Apple Journal need Basic and up, and Things 3 needs Pro and up. Sending a single note to Apple Notes or Apple Journal works on every plan.
- Calendar - adds events from your recordings to Apple Calendar. It's one-way: changes you make in Calendar don't come back to TellDone. To add any events that are missing, tap Sync all events.
- Reminders - two-way task sync with Apple Reminders
- Things - sends your tasks to Things automatically (the Things 3 app must be installed). Tap Sync status to bring completed tasks back, and use Auth Token to paste your Things auth token.
- Google Tasks - two-way task sync with Google Tasks
- Apple Notes - saves each new note to Apple Notes automatically
- Apple Journal - saves each new note to Apple Journal automatically
- Auto-sync tasks - off by default. Turn it on to have TellDone sync task statuses with Reminders and Google Tasks when you open the app (if at least 30 minutes have passed since the last check) and in the background, no more often than about every 4 hours. iOS decides the exact time. Whether it's on or off, completing a task in TellDone updates the linked reminder right away.
To set one up:
- In Settings > Integrations, turn on the switch.
- The first time you turn on Things, Apple Notes or Apple Journal, tap Install on Shortcut Required.
- To send a single note, open the … menu on the note card and tap Apple Notes or Apple Journal. This works on every plan, but the shortcut must be installed. If it isn't, you see Shortcut Not Found: tap Install.
If Apple Notes or Apple Journal stops syncing, tap Reinstall Shortcut. If the Things shortcut is missing, a sync shows Shortcut Not Found. Tap Install to add it again. Turning Things off and on doesn't bring back the Shortcut Required prompt.
If an integration isn't included in your plan, its row says Requires Basic+ or Requires Pro+, and tapping it shows the upgrade options. If the app is not installed, the row shows App not installed. When you turn a switch off, TellDone asks you to confirm before it stops syncing.
Calendar and Apple Reminders still get new items while TellDone is closed, on every plan. For Things, Apple Notes, and Apple Journal, you get a Tap to send to ... notification instead. Google Tasks updates the next time TellDone opens or refreshes in the background.
Server integrations
These sync through TellDone's servers, so they keep working when your iPhone is off.
- Todoist - two-way task sync
- Notion - sync notes, tasks, and events to Notion. Tasks you complete in Notion are marked done in TellDone.
- Microsoft To Do - two-way task sync
Turn on the switch to connect: a sign-in window opens, then you return to TellDone. To disconnect, turn the switch off and tap Disconnect. Your existing data stays in Todoist, Notion, or Microsoft To Do.
Integration slots
Todoist, Notion, and Microsoft To Do need Basic and up. They use slots based on your plan:
| Plan | Integration slots |
|---|---|
| Free | 0 |
| Basic | 1 |
| Pro | Unlimited |
| Ultra | Unlimited |
On Basic, you can connect one of the three at a time. The bottom of the Integrations screen shows your count, for example "0 of 1 server integrations". Once your slot is taken, the other two show a PRO badge. Google Tasks, Apple Notes, and Apple Journal don't count toward this limit.
Webhook automations
On Basic and up, you can send note, task, event, and report data to other services when items are created, updated, completed, or deleted. Sending the audio with a note (Note + audio) is Ultra only.
| Plan | Max webhooks | Deliveries/month |
|---|---|---|
| Basic | 1 | 300 |
| Pro | 3 | 3,000 |
| Ultra | 10 | 15,000 |
For payload format, security, and delivery details, see Webhook automations.
Email forwarding
On Pro and up, get each new note by email after TellDone processes it. In Settings > Notifications > Email, under Note forwarding, turn on Forward to email. Then choose what to get: Notes, Include transcript, Include audio link (Ultra), Tasks (separately) and Events (separately). To use another address, enter it under Custom email and tap Verify.
AI Agents (MCP)
On every plan, MCP (Model Context Protocol) lets AI assistants such as ChatGPT and Claude work with your TellDone notes, tasks and events.
- Free - read-only access, 100 requests a day
- Basic - read-only access
- Pro and Ultra - choose Read-only or Read & Write access (27 tools)
Open Settings > Integrations, and in the AI Agents section tap AI Agents (MCP), then Enable.
For detailed setup instructions for individual integrations, see Apple Calendar and Reminders, Todoist, Notion, Microsoft To Do, or AI Agents (MCP).