Apple Calendar and Reminders
Send your TellDone events to Apple Calendar and sync your tasks with Apple Reminders on your iPhone.
Apple Calendar
Events extracted from your voice notes automatically appear in Apple Calendar.
Setup
- Go to Settings > Integrations
- Turn on Calendar
- Grant calendar permission when prompted
- Events from future recordings sync automatically
How it works
- Sync is one-way, from TellDone to Calendar. Changes you make in the Calendar app never come back to TellDone
- When you change an event in TellDone on your iPhone, Calendar is updated too. For a repeating event, the change applies to the whole series. Tags and attendees are not copied
- When you cancel or delete an event in TellDone, it is removed from Calendar. If you restore it, TellDone adds it to Calendar again as a new event
- This is a local integration: TellDone writes events straight into the Calendar app on your iPhone, so there is no account to connect
TellDone needs Full Access to your calendars. With Add Events Only, the app shows: "TellDone can only add events right now. Syncing also reads your calendars and its own events so nothing is duplicated. In Settings, set Calendars for TellDone to Full Access."
What gets copied
- Title and description
- Date and time, or whether the event is all-day
- Location
- Repeat rules, except Every hour: Calendar has no hourly repeat, so such an event is added as a single event
- Alert times, including several alerts per event
TellDone keeps track of the events it has added, and skips an event when Calendar already has one with the same title at the same time, so you don't get duplicates.
Choose a calendar
By default, TellDone creates events in your default Apple Calendar. To pick a different one, tap Change under the Calendar switch and choose a calendar.
The list shows every calendar your iPhone knows about. If you have already connected a Google, Outlook, or Exchange account to the iOS Calendar app, those calendars appear here too and TellDone can write to them. TellDone talks to your device's calendar, not to those services directly, so there is nothing extra to connect on the TellDone side.
Sync all events
When Calendar is on, a Sync all events button appears under the switch. It adds TellDone events that are missing from Calendar (up to 200) and leaves the ones already there unchanged. Then it shows the result, for example "Synced: 4, skipped: 12".
Apple Reminders
Tasks from TellDone sync with Apple Reminders.
Setup
- Go to Settings > Integrations
- Turn on Apple Reminders
- Grant reminders permission when prompted
- Tasks from future recordings sync automatically
List and options
These options appear under the Apple Reminders switch:
- Change - pick the Reminders list TellDone adds tasks to
- Sync all tasks - add your existing open tasks to Reminders (up to 200). Tasks that are already there are skipped
- Sync status - see where TellDone and Reminders disagree about which tasks are done, in both directions, and choose which changes to apply
Pick which tasks go to Reminders:
- Only with date (default) - only tasks with a date are sent
- All tasks - every open task is sent, with or without a date
Tasks whose date has already passed are never sent.
When a task has several reminder times, each one is added to the matching Apple Reminders item as its own alarm. The earliest one sets the reminder's due time.
Two-way task status sync
Task completions sync both ways between TellDone and Reminders:
- TellDone to Reminders - complete a task in TellDone, and it's marked done in Reminders
- Reminders to TellDone - complete a task in Reminders, and TellDone picks it up at the next sync
How sync works:
- On app open - if Auto-sync tasks is on, TellDone syncs with Reminders when you open the app or switch back to it, at most once every 30 minutes
- In the background - if Auto-sync tasks is on, TellDone asks iOS to run a sync no more often than about every 4 hours, including one late in the evening. iOS decides the exact time
- On task toggle - when you complete or reopen a task in TellDone, the linked reminder is checked or unchecked right away. TellDone then runs a full status check with Reminders and Google Tasks
- Manual check - tap Sync status under the Apple Reminders switch at any time
If the two apps disagree, "done" wins: once a task is marked done in either app, it stays done.
Turn automatic sync on or off with the Auto-sync tasks switch at the top of Settings > Integrations. It's off by default. Checking or unchecking a task in TellDone updates the linked reminder right away either way.
For the most accurate daily reports, turn on Auto-sync tasks and open TellDone in the evening, before your daily report is created at midnight. TellDone then syncs, so the report includes tasks you completed in Reminders.
Apple Calendar and Apple Reminders are local integrations, iPhone only. They work directly on your device, on every plan including Free, and don't count toward your server integration limit.
When TellDone is closed
Calendar and Reminders still get your new events and tasks when TellDone isn't running, even if you've swiped it away. This works on all plans. The note's notification shows what was added, for example "Added to Apple Reminders (2) · Calendar (1)".
Troubleshooting
If events or tasks aren't syncing:
- Open the iPhone Settings app, tap Apps > TellDone, and check its permissions. For Calendar, choose Full Access
- In TellDone, make sure the integration is turned on in Settings > Integrations
- Try turning the integration off and on again
Turning off Event & task reminders only stops reminder notifications. Calendar and Reminders keep syncing.
You can use Apple Calendar sync alongside server integrations like Todoist. Local and server integrations work independently.