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Apple Calendar and Reminders

Sync your TellDone events and tasks directly with Apple's built-in apps on your iPhone, iPad, and Mac.

Apple Calendar​

Events extracted from your voice notes automatically appear in Apple Calendar.

Settings integrations calendar and reminders

Setup​

  1. Go to Settings > Integrations
  2. Toggle on Apple Calendar
  3. Grant calendar permission when prompted
  4. Events from future recordings sync automatically

How it works​

  • New events from your recordings appear in Apple Calendar
  • Changes sync between TellDone and Calendar
  • This is a local integration - data stays on your device

Choose a calendar​

By default, TellDone creates events in your default Apple Calendar. You can pick a different calendar:

  1. Go to Settings > Integrations > Calendar
  2. Select the calendar you want TellDone to use

Manual sync​

Use the Sync button in Settings > Integrations > Calendar to force-sync all TellDone events to Apple Calendar at once.

Apple Reminders​

Tasks from TellDone sync with Apple Reminders.

Setup​

  1. Go to Settings > Integrations
  2. Toggle on Apple Reminders
  3. Grant reminders permission when prompted
  4. Tasks from future recordings sync automatically

List selection​

Choose which Reminders list TellDone exports tasks to in Settings > Integrations > Reminders.

Sync modes​

Two modes are available in Settings > Integrations > Reminders:

  • Dated tasks only - only tasks that have a deadline are sent to Reminders
  • All tasks - every task is sent to Reminders, with or without a deadline

Two-way task status sync​

Reminders has full two-way sync - task completions flow in both directions:

  • TellDone to Reminders - complete a task in TellDone, and it's marked done in Reminders
  • Reminders to TellDone - complete a task in Reminders, and TellDone picks it up automatically

How sync works:

  • On app open - if auto-sync is enabled in Settings, TellDone syncs with Reminders every time you open the app (or switch back to it), with a minimum interval of 30 minutes between syncs
  • In the background - iOS periodically wakes TellDone (approximately every 4 hours) to run a background sync
  • On task toggle - every time you complete or reopen a task in TellDone, a full sync with Reminders runs immediately
  • Manual sync - tap Sync in Settings > Integrations > Reminders at any time

The sync uses "completed-wins" logic - once a task is marked done in either app, it stays done.

You can enable or disable automatic sync in Settings > Integrations > Auto-sync.

tip

For the most accurate daily reports, open TellDone in the evening before your report generates at midnight. This triggers a sync and ensures completed Reminders tasks are reflected.

note

Apple Calendar and Apple Reminders are local integrations available on iOS only. They work directly on your device, don't require a paid plan, and don't count against your integration slots.

Troubleshooting​

If events or tasks aren't syncing:

  1. Check that you've granted TellDone permission in your iPhone's Settings > TellDone
  2. Make sure the integration is toggled on in TellDone Settings > Integrations
  3. Try toggling the integration off and on again
tip

You can use Apple Calendar sync alongside server integrations like Todoist. Local and server integrations work independently.

See also​

  • Events - how TellDone creates events from your voice
  • Todoist - server-side two-way task sync
  • Things 3 - send tasks to Things 3
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