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Google Tasks

Send tasks from your voice notes to Google Tasks and keep their status in sync.

Basic and up

Google Tasks is available on Basic and up. On Free, its row in Settings > Integrations shows Requires Basic+.

Setup​

  1. Go to Settings > Integrations
  2. Turn on Google Tasks
  3. Sign in with your Google account
  4. Select the task list you want TellDone to use
  5. Tasks from future recordings export automatically

How it works​

  • Tasks created from your voice notes are automatically added to your selected Google Tasks list, with due dates and notes. If the list already has a task with the same title, TellDone skips it
  • Two-way status sync - task completions sync both ways:
    • Complete a task in TellDone, and it's marked done in Google Tasks
    • Complete a task in Google Tasks, and TellDone picks it up at the next sync
  • Tasks you complete by voice (for example, "I sent the report") are marked done in Google Tasks too
  • Manual sync - under the Google Tasks switch, Sync all tasks adds your existing open tasks (up to 200), and Sync status shows where the two apps disagree about which tasks are done so you can apply the changes

When it syncs​

  • When you open the app - if Auto-sync tasks is on, at most once every 30 minutes
  • In the background - if Auto-sync tasks is on, no more often than about every 4 hours, including one late in the evening. iOS decides the exact time
  • When you complete or reopen a task - the Google task updates right away (for tasks created or linked on this iPhone), then TellDone checks all task statuses with Google Tasks and Reminders

If the two apps disagree, "done" wins.

Turn automatic sync on or off with the Auto-sync tasks switch at the top of Settings > Integrations. It's off by default.

When TellDone is closed

Unlike Calendar and Reminders, Google Tasks only updates while TellDone is running: in the background (when Auto-sync tasks is on), or when you open the app. If you swipe TellDone away, new tasks reach Google Tasks the next time you open it.

tip

For the most accurate daily reports, turn on Auto-sync tasks and open TellDone in the evening, before your daily report is created at midnight. TellDone then syncs, so the report includes tasks you completed in Google Tasks.

note

Google Tasks is a local integration, iPhone only. It works directly on your device and doesn't count toward your server integration limit.

Troubleshooting​

If tasks aren't syncing:

  1. Check that the Google Tasks switch in Settings > Integrations is still on
  2. Turn the Google Tasks switch off and on again, then sign in to Google again
  3. Make sure you have a task list selected
  4. Tap Sync status to check for differences and apply them

Turning off Event & task reminders only stops reminder notifications. Google Tasks keeps syncing.

tip

Google Tasks works alongside other task integrations like Apple Reminders or Todoist. Each integration syncs independently, so you can use several at once.

See also​

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