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Notion

Basic and up

Notion is a server integration. On Basic, you can connect one of Notion, Todoist, or Microsoft To Do at a time. Once one is connected, the other two show a PRO badge. The counter at the bottom of Settings > Integrations shows how many you use, for example "0 of 1 server integrations". Pro and Ultra have no limit. On Free, the row shows Requires Basic+.

TellDone sends your notes, tasks, and events to your Notion workspace and marks tasks complete when you set them to Done in Notion.

Setup​

  1. Go to Settings > Integrations
  2. Turn on the Notion switch
  3. Sign in to Notion in the window that opens and allow access. On Notion's page picker, you don't need to select any pages
  4. TellDone takes you back to the app when you're done

If connecting fails, an error appears under the switch. Tap Try again.

On the first sync, TellDone creates its own TellDone page in your workspace, and adds a Tasks, Notes or Events database the first time it sends that kind of item. TellDone only writes to this page. Each database has its own columns:

  • Tasks - Name, Status, Priority, Due Date, Tags, Description
  • Notes - Name, Type, Date, Tags, Summary, Transcript
  • Events - Name, Date, Location, Tags, Description

Each database also has a TellDo ID column that links each entry back to TellDone. Don't rename or delete any column TellDone created (TellDo ID, Status, Name, Due Date and the others), or sync stops working.

Choose what to sync​

After connecting, you choose what to sync. Under the Notion switch, tap Tasks, Notes, or Events to turn each one on or off:

  • Tasks - sync tasks with priority, deadline, and status
  • Notes - sync notes with summary, transcript, tags, and type. Very long text is shortened
  • Events - sync events with date, time, location, and tags

Only the types you turn on are sent to Notion. You can change them at any time.

Changes sync both ways. Edits you make in TellDone (creating a task, or updating its title, deadline, priority, description, or tags) go to Notion right away. Deleting a task moves its Notion page to the trash. Restoring the task in TellDone doesn't bring the page back. From Notion, only a task's Status and deletion come back: set Status to Done (or back to To Do) or delete the page, and TellDone updates the task too, usually within seconds. If a completion is missed, an hourly check picks it up.

tip

If you already have a page named TellDone and you share it with TellDone when you connect, TellDone uses that page instead of creating a new one.

Disconnect​

  1. Go to Settings > Integrations
  2. Turn off the Notion switch
  3. Tap Disconnect to confirm. The dialog says: "Tasks, notes, and events will no longer sync to Notion. Existing data in Notion will not be deleted."

To remove access fully, also remove TellDone in Notion's Connections settings.

If you change plans​

Your connection stays in place when you change plans. On Free, TellDone stops sending to Notion, but setting a task's Status to Done or To Do, or deleting or restoring its page in Notion, still updates TellDone. Full sync starts again on its own, with no reconnect, when you upgrade. On Basic, an integration you already had keeps syncing, but you can't connect more than one. You can disconnect on any plan.

See also​

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