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Events

When you mention a meeting, call, or event with a date in your recording, TellDone creates an event, one for each dated plan you mention, however many there are. Once an event exists, you can edit any field directly on the event detail screen.

Event list​

Events list with upcoming events

Events list on iPhone

The Events tab groups your events by time:

  • Today - events happening today
  • Tomorrow - events for tomorrow
  • This week - the rest of the week
  • Later - future events beyond this week

You can also filter by status: Upcoming, All, Canceled, or Past.

Each event row has a colored dot that shows its status: green for confirmed, orange for tentative, and grey for canceled.

  • Repeating events show their next dates in Upcoming
  • Multi-day events stay in Upcoming while they're under way. A trip like "leaving the 15th, back the 17th" shows on every day it covers
  • Each event shows its tags in the list. Tap the tag filter and pick one or more tags to show only those events
  • Tap Today to switch to the Upcoming filter and scroll back to today's events

Event detail​

Event detail confirmed

Tap an event to see and edit:

  • Title and description
  • Starts and Ends date and time
  • All day
  • Location - physical address, venue name, or virtual meeting link
  • Repeats - Never, Every hour, Every day, Every week, Every month, or Every year (see Repeat)
  • Reminders - one or more alerts before the event starts
  • Attendees - people mentioned in the recording or added manually
  • Tags
  • Status - confirmed or canceled
  • Link to source note - see the original recording

Location​

If you mention a place in your voice note, TellDone extracts it as the event location. This works for physical addresses, venue names, and virtual meeting platforms like Zoom or Google Meet. You can also change the location on the detail screen at any time.

All-day events​

Say "all day" or "the whole day" and TellDone creates an all-day event without specific start and end times. This suits holidays, trips, and other day-long plans. Turn All day on or off on the detail screen.

Repeat​

Say "every Monday" or "weekly team meeting" and TellDone creates a repeating event with the right pattern. You can also set or change it on the detail screen in Repeats:

  • Choose Never, Every hour, Every day, Every week, Every month, or Every year
  • Set an interval for longer gaps, for example Every 2 weeks for a meeting every other week
  • For weekly repeats, pick the days in Repeat on
  • Under Ends, choose Never, On date, or After a number of times
Unusual repeat patterns

Some patterns don't fit these options. If TellDone can't show the repeat at all, Repeats shows Never. If only part of it fits, for example "the second Tuesday of every month", you see the basic option, such as Every month. Changing the repeat there replaces the original pattern.

Start and end times​

Start and end can be the same time. The end can't be before the start. When you move the start, the end moves with it, so the event keeps its length.

Editing on the detail screen​

You can edit an event's title, status, all-day setting, start and end, location, description, reminders, attendees, repeat schedule, and tags.

  • Tap any field on the detail screen to edit it. Changes save automatically as soon as you tap outside the field or tap Done. If you change something by mistake, tap Undo at the bottom of the screen to reverse that edit.
  • Tap a date to change it. Tap Clear to remove it.
  • Start typing a tag to pick from your existing tags, or type a new name and tap + to add it.
  • Optional fields you have not set are hidden. To add one, tap Add under the fields.
  • The title, start, and end are always shown.
Voice is still the fastest update path

Tapping a field is great for quick changes. For bigger updates - canceling, rescheduling, or changing the location - tap Add by voice and record a follow-up. The AI applies the change for you, and you can undo it in the event's Changes section.

Update an event by voice​

Open any event and tap Add by voice, or swipe its row to the right in the list. Recording starts right away. Say your update, then stop. You can:

  • Cancel the event - say "this meeting is canceled"
  • Reschedule - say "move this to 3pm" (the event keeps its length)
  • Change the location - say "we're meeting at the coffee shop instead"
  • Remove reminders - say "don't remind me about this"
  • Change the title, description, repeat, or reminders - say "rename this to...", "stop repeating this", or "remind me an hour before"
Basic and up

Changing an event by voice needs Basic and up, and Auto-complete tasks turned on (Settings > Recording & AI, on by default). On Free, your recording is saved and its new information is added to the original note, and any new tasks and events you dictate are created there, but the event itself doesn't change.

See Follow-up recordings for details.

Event status management​

To cancel an event:

  1. Open the event and tap …
  2. Tap Cancel event
  3. Confirm with Cancel event

Canceled events stay in your list under the Canceled filter. To bring one back, open it, tap …, and tap Restore. A restored event is confirmed again.

Some events are tentative. They have an orange dot in the list and a Tentative chip on the event card. There's no separate filter for them, and you can't set this status yourself.

To delete an event, swipe its row to the left and tap Delete.

Calendar sync​

Apple Calendar​

TellDone can add your events to Apple Calendar:

  1. Go to Settings > Integrations
  2. Turn on Calendar
  3. Grant calendar permission when prompted. Choose Full Access: with Add Events Only, TellDone can't check for duplicates
  4. TellDone adds new events from your recordings to your iPhone calendar, even when the app is closed

Sync goes one way, from TellDone to Calendar. When you change an event in TellDone on your iPhone (title, times, all day, description, location, repeat, or reminders), Calendar is updated too. Changes you make in Calendar don't come back to TellDone. Canceling or deleting an event in TellDone removes it from Calendar, and restoring it adds it again as a new event.

To add events that are missing from Calendar, tap Sync all events in the Calendar integration.

Event reminders​

  • Set notifications before events start, by voice or on the detail screen.
  • You can set several reminders per event, for example 15 minutes and 1 hour before.
  • Reminders arrive as notifications on your iPhone.
  • When the Calendar integration is on, reminders are added to the event in Apple Calendar as well. Without the integration, TellDone still reminds you, as long as Event & task reminders is on in Settings.
tip

Mention reminder times in your recording: "remind me 15 minutes before and an hour before." TellDone sets both reminders. You can also add or remove reminders later from the event detail screen.

tip

Mention specific dates and times in your recordings for the most accurate event creation. "Meeting with Alex on Friday at 2 PM" works better than "meeting with Alex sometime next week."

See also​

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