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Notes

Every recording becomes a note. Each note has an AI-written title and summary, a note type, tags, and any tasks or events found in it. You can edit the note's fields by tapping them on the detail screen, and you can keep adding context with follow-up recordings.

Notes list with filters and tags

Notes list on iPhone

7 note types​

TellDone's AI automatically classifies each note:

  • Task - when you set yourself something to do
  • Idea - a thought worth saving
  • Info - a fact, contact, address, or number
  • Status - a report of what you've done
  • Meeting - a meeting or conversation summary
  • Reflection - thoughts, conclusions, observations
  • Event - a meeting or event with a specific time

Note detail view​

Tap any note to see its full content:

Note detail with summary, tasks, and audio

  • Title and summary - AI-generated from your recording. You can edit them
  • Type badge - colored label showing the note type, editable
  • Tags - up to 5, assigned automatically based on content, editable
  • Priority - low, medium, or high (optional)
  • Deadline - optional date
  • Audio player - listen to the original recording
  • Tasks - extracted items with checkboxes (completed tasks are crossed out)
  • Transcript - full text of what you said (read-only)
  • Add by voice - record an update that changes this note and its tasks and events. You can also swipe the note's row to the right. See Editing by voice.

Note detail with transcript and follow-up

Note detail on iPhone

Editing on the detail screen​

You can edit a note's title, summary, type, priority, deadline, and tags. The transcript can't be edited.

  • Tap any field on the detail screen to edit it. Changes save automatically as soon as you tap outside the field or tap Done. If you change something by mistake, tap Undo at the bottom of the screen to reverse that edit.
  • Tap a date to change it. Tap Clear to remove it.
  • Start typing a tag to pick from your existing tags, or type a new name and tap + to add it.
  • Optional fields you have not set are hidden. To add one, tap Add under the fields.
  • The title is always shown.
Voice is still the fastest update path

Tapping a field is great for small tweaks. For bigger updates - completing tasks, rescheduling events, or rewriting context - tap Add by voice and record a follow-up. The AI handles it across the whole note, and you can undo any change in the note's Changes section.

Managing your notes​

  • Use the type chips at the top of the notes list to filter by type: All, Task, Idea, Info, Status, Meeting, Reflection, Event. Once you have tags, a tag chip comes first
  • Tap the tag filter and pick one or more tags. The list updates as you tap each tag
  • Use the search bar to find notes. When you're online, it finds notes by meaning as well as by keywords in the title, summary, and transcript. Offline, it searches by keywords on your iPhone. Search also matches tags

Archive​

Notes you don't need right now can be archived. Archived notes are hidden from the main list and don't show up in search. To archive a note, swipe its row to the left and tap Archive. To see archived notes, tap the archive icon at the top right of the Notes screen, next to search.

Delete and restore​

To delete a note, swipe its row to the left and tap Delete.

Deleted notes stay restorable for a period that depends on your plan. After that, they're removed for good:

PlanRestorable for
Free30 days
Basic30 days
Pro90 days
Ultra365 days

To restore a note, open Settings > Activity. Each deleted item shows Restorable until and a date.

Tags​

TellDone gives each note up to 5 tags, reusing tags you already have and creating a new one only when none fits. A new account starts with no tags. You can also:

  • Create your own tags manually, including from the note detail screen
  • Pin important tags so they always stay visible at the top of the list
  • Tags you stop using slowly move down the list, so the ones you use most stay near the top

Manual tags (ones you create yourself) appear before auto-generated ones in the tag list.

Tags help you organize and filter notes, tasks, and events. Your tag usage trends are also analyzed in daily reports, so you can see which topics you focus on most.

Offline mode​

You can record without an internet connection:

  • Recordings and text notes wait on your iPhone and upload on their own when you're back online. Nothing is thrown away
  • The Record screen shows Saved offline, will upload automatically

See also​

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