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Notes

Notes are the primary output of your recordings. Each note contains an AI-generated title, summary, type classification, tags, and any extracted tasks or events.

Notes list with filters and tags

7 note types​

TellDone's AI automatically classifies each note:

  • Task - when you set yourself something to do
  • Idea - a thought worth saving
  • Info - a fact, contact, address, or number
  • Status - a report of what you've done
  • Meeting - a meeting or conversation summary
  • Event - a meeting or event with a specific time
  • Reflection - thoughts, conclusions, observations

Note detail view​

Tap any note to see its full content:

Note detail with summary, tasks, and audio

  • Title and summary - AI-generated from your recording
  • Type badge - colored label showing the note type
  • Tags - up to 5, assigned automatically based on content
  • Audio player - listen to the original recording
  • Tasks - extracted items with checkboxes (crossed out = completed)
  • Transcript - full text of what you said
  • Follow-up button - record or type additional context. Follow-ups are context-aware: the AI sees the note's title, summary, and child tasks, so it can complete specific tasks or add new ones linked to this note. See Follow-up recordings for details.

Note detail with transcript and follow-up

Managing your notes​

  • Use type chips at the top of the notes list to filter by type
  • Use tag filters to narrow results
  • Use the search bar to find notes by text

Archive​

Notes you don't need right now can be archived. Archived notes are hidden from the main list but are still searchable.

Delete​

Deleted notes go to trash. They stay there based on your plan before being permanently removed:

PlanTrash retention
Free7 days
Basic30 days
Pro90 days
Ultra365 days

Tags​

TellDone automatically assigns up to 5 tags to each note, choosing from 50 standard tags. You can also:

  • Create your own tags manually
  • Pin important tags so they always stay visible at the top of the list
  • Unused tags gradually fade down the list over time - this natural decay keeps your most relevant tags front and center

Manual tags (ones you create yourself) appear before auto-generated ones in the tag list.

Tags help you organize and filter notes, tasks, and events. Your tag usage trends are also analyzed in daily reports, so you can see which topics you focus on most.

Offline mode​

TellDone works without an internet connection:

  • Recordings are saved locally and uploaded when you're back online
  • An automatic retry queue handles up to 3 attempts
  • A visual indicator shows when you're offline
  • Everything syncs instantly when the connection returns

See also​